SECRETARY (One of the 4 Club Officers)

Responsibilities

  • Being the first point of contact for all enquiries
  • Representing the club at meetings
  • Keeping up to date with sports initiatives by compiling and checking a list of useful websites regularly
  • Affiliating the club to the England Athletics, regional and county organisations, local leagues and other organizations as agreed by the club and the Committee
  • Dealing with correspondence
  • Organising the club’s annual general meeting (AGM) and Extraordinary General Meetings (EGMs)
  • Organising and attending committee meetings
  • Taking and distributing minutes
  • Maintaining accurate records
  • Following up on action points from meetings to check if they have been carried out
  • Organising special events e.g. the Awards evening
  • Supporting the club with funding applications
  • Collecting and analysing information  (other than membership data)
  • Overseeing the Club’s Child Welfare Officer  (who must report outside the Junior Section)
  • Maintaining the non-financial records of the club.

Qualities

  • Well organized
  • Good communication skills
  • Able to maintain confidentiality
  • Methodical and reliable
  • Able to delegate and action tasks
  • Impartial
  • A good planner
  • Alert to constitutional and legal requirements
  • Enthusiastic about the sport
  • Interested in people
  • Tactful and discreet
  • Able to lead and supervise others
  • Able to delegate
  • A good decision maker

Commitment

Between 3-5 hours per month