SECRETARY (One of the 4 Club Officers)
Responsibilities
- Being the first point of contact for all enquiries
- Representing the club at meetings
- Keeping up to date with sports initiatives by compiling and checking a list of useful websites regularly
- Affiliating the club to the England Athletics, regional and county organisations, local leagues and other organizations as agreed by the club and the Committee
- Dealing with correspondence
- Organising the club’s annual general meeting (AGM) and Extraordinary General Meetings (EGMs)
- Organising and attending committee meetings
- Taking and distributing minutes
- Maintaining accurate records
- Following up on action points from meetings to check if they have been carried out
- Organising special events e.g. the Awards evening
- Supporting the club with funding applications
- Collecting and analysing information (other than membership data)
- Overseeing the Club’s Child Welfare Officer (who must report outside the Junior Section)
- Maintaining the non-financial records of the club.
Qualities
- Well organized
- Good communication skills
- Able to maintain confidentiality
- Methodical and reliable
- Able to delegate and action tasks
- Impartial
- A good planner
- Alert to constitutional and legal requirements
- Enthusiastic about the sport
- Interested in people
- Tactful and discreet
- Able to lead and supervise others
- Able to delegate
- A good decision maker
Commitment
Between 3-5 hours per month
